Template purpose
How this document helps
Use this register to maintain equipment service history for biomedical review, management reporting and audit preparation.
This page can be printed or saved as PDF and adapted into the hospital's approved quality format. Final content should match customer policy, equipment risk, accreditation expectations and applicable NABL scope where accredited calibration is requested.
Recommended sections
- Preventive maintenance visit records
- Breakdown complaint and closure details
- Calibration follow-up and due-date notes
- Spare replacement and repair remarks
- Open action and escalation tracking
Fields to include
- Date
- Equipment name
- Asset number
- Department
- Complaint / activity
- Action taken
- Spare used
- Engineer
- Status
- Closure date
- User sign
- Remarks
Printable template table
| Date | Asset / equipment | Activity | Observation | Action taken | Status | Closure |
|---|---|---|---|---|---|---|
| DD-MM-YYYY | Patient monitor / asset no. | PM | Checked | Cleaned and verified | Closed | User sign |
| DD-MM-YYYY | Ventilator / asset no. | Breakdown | Alarm issue | Service call raised | Open | Follow-up |
| DD-MM-YYYY | Syringe pump / asset no. | Calibration | Due | Scheduled | Pending | Target date |
Related service pages
Calibration Certificate Verification
Calibration Scheduling
NABH Compliance Services
Biomedical Audit
Preventive Maintenance Services
Frequently asked questions
Why keep a maintenance register?
A register creates service history, helps monitor open issues and supports biomedical audit evidence.
Should calibration activity be recorded in the maintenance register?
Yes. Calibration certificate references and due dates can be cross-referenced in the maintenance register or calibration tracker.